Valenciaport Foundation

  • Initiative 5.1: Simplification and enhancement of procedures related to ship supplies at Valenciaport

    • Pilot action proposed:

    Simplification and enhancement of procedures related to ship supplies

    • Stakeholders involved

    Valencian Shipowners Association (Asociación Naviera Valenciana)
    Valencia Provincial Customs Office (Dependencia Provincial de Aduanas e Impuestos Especiales de Valencia)
    Port Authority of Valencia

    • Subject matter: What?  

    Simplification of Customs procedures necessary for the loading of equipment and ship supplies.

    • Purpose: Why?  

    Reduce downtime so the shipping agents can have greater autonomy to meet all the formalities required to ship supplies, minimizing delays and supplies problems especially during non-working days.
    Ship supplies procedures and formalities affect to all the types of ships and ports, which is particularly relevant for cruise traffic. In this case, large quantities of catering, fuel and accessories must be loaded and unloaded in a short time. Due to their nature, cruises call into port frequently so is necessary to streamline these processes and procedures in order to keep them coming back to a port.

    • Location: Where?  

    Port of Valencia

    • Sequence: When?  

    Prototyping: 2013
    Piloting: 2013-2014

    • People: Who?  

    Valencian Shipowners Association
    Port Authority of Valencia
    Tax Specialist Body of the Civil Guard

    • Method: How?  

    The optimal scenario will be:
    - The ship supplies provider or his representative has the authorization of simplification that avoids the need to introduce export SADs (Single Administrative Document) to authorize loading, but requires that exported goods are registered in the accounting documents and export operations are notified periodically after goods have left the Customs territory of the Community. This option requires that the provider supplies vessels or their representative is an AEO (Authorized Economic Operator).
    This method allows loading of supplies in operations requiring an export SAD by simply presenting the sales invoice accompanying the goods, without requiring any Customs declaration prior the loading of supplies.
    - The shipping agent has the capacity to generate EAL and AVI messages, which allow it to notify the arrival of AED (Advance Export Document) or to receive transit and subsequent loading. Include the possibility that these messages can be resent "remotely". A laptop with an internet connection would suffice plus a digital certificate for signing electronic Customs declarations with the applications required generating these messages. Additionally, if the shipping agent meets the conditions to be a declarer it could present export SADs using the Customs web services.
    - In automatic transhipment, the operation is finalized with the cargo manifest by the shipping agent, an electronic re-export notification is not necessary. 
    - Additional possibility that must be reviewed and authorized by the Customs is the implementation of an automatic paperless supplies clearance system to avoid printing the documents.
    In this paperless process, the fiscal receipt could perform the export SADs or AEDs authorizations, transit receptions with subsequent loading (AVI) and automatic transhipment (SDS and consignment) using the references on these documents (MRN, SDS and consignment), without needing submit any Customs paper to justify them.
    This possibility requires define and authorize these Customs procedures and the fiscal receipt. In fact, the electronic tools should be installed in the port for this check.
    This method will help to eliminate unnecessary movements to print and obtain release of goods papers.

    • Cost: How much?  

    In evaluation